SubTrackr

1. Introduction

Unbilled ("we", "our", or "the app") is a subscription tracking application that helps users manage and monitor their recurring subscriptions by scanning email accounts for subscription-related communications. This Privacy Policy explains how we collect, use, and protect your information.

2. Information We Collect

Account Information

When you sign in, we collect your name and email address from your authentication provider. This is used solely to identify your account and personalize your experience.

Email Data

When you connect a Gmail or Outlook account, we request read-only access to your emails. We scan email subjects, senders, and body content exclusively to identify subscription-related messages (e.g., billing confirmations, renewal notices, receipts). We store only the metadata needed to track your subscriptions — specifically the email subject, sender address, date, and extracted subscription details (service name, amount, billing cycle).

Subscription Data

We store subscription details that you manually enter or that are automatically detected from your emails, including service names, amounts, billing cycles, and renewal dates.

3. How We Use Your Information

Your information is used exclusively for the following purposes:

•Detecting and tracking your active subscriptions from email communications
•Calculating spending summaries and providing financial insights
•Sending you renewal reminders and notifications before billing dates
•Identifying duplicate or unused subscriptions to help you save money

4. Email Access & Permissions

Important: Unbilled uses read-only access to your email. We cannot and will never send, delete, modify, or forward any of your emails.

When you connect your Gmail account, we request the gmail.readonly scope, which provides read-only access. For Outlook, we request Mail.Read permission. These are the minimum permissions needed to scan for subscription-related emails.

You can disconnect your email account at any time from the Settings page, which immediately revokes our access. Previously detected subscriptions will remain in your account, but no further email scanning will occur.

5. Data Storage & Security

Your data is stored securely in encrypted databases. Email access tokens are stored server-side and are never exposed to the browser. We use industry-standard security practices including HTTPS encryption for all data in transit and secure session management.

We do not store full email bodies. Only the minimum metadata required for subscription detection is retained (subject line, sender, date, and extracted subscription details).

6. Data Sharing

We do not sell, rent, or share your personal data with any third parties. Your subscription data and email metadata are used solely within Unbilled to provide the service to you. We do not use your data for advertising or marketing purposes.

7. Third-Party Services

Unbilled integrates with the following third-party services:

•Google Gmail API — for reading email content to detect subscriptions (read-only access)
•Microsoft Graph API — for reading Outlook email content to detect subscriptions (read-only access)
•AI/LLM Services — for analyzing email content to extract subscription details (processed server-side, no email content is stored by the AI provider)

8. Your Rights

You have the following rights regarding your data:

•Access: View all subscription data stored in your account at any time
•Correction: Edit or update any subscription information
•Deletion: Delete individual subscriptions or disconnect email accounts
•Revocation: Disconnect email accounts at any time to revoke access

9. Data Retention

Your data is retained for as long as your account is active. If you disconnect an email account, the stored access tokens are immediately deleted. Subscription data detected from that account remains available unless you manually delete it. If you wish to have all your data removed, please contact us.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be reflected on this page with an updated "Last updated" date. We encourage you to review this policy periodically.

11. Contact

If you have any questions or concerns about this Privacy Policy or how your data is handled, please reach out through the application's support channels.